Q. This is my first time booking Talent. What do I need to consider?
A. We know booking a speaker, comedian or other Talent for the first time can be overwhelming. To make it as easy as possible, we have put together the following information to help you along in the process.
Q. How much does talent cost?
A. Talent fees are impacted greatly by factors such as name recognition, demand for their services, date and location of event, length of presentation and many more. At Outreach Events, our Talent’s honorariums range from $1,500 to more than $15,000.
The honorarium generally covers one 30-75 minute presentation. In addition to the Talent’s honorarium, you will be responsible for all of the Talent’s expenses during his or her appearance at your event (except in cases where the Event Agreement includes travel expenses).
Specifically, additional expenses may include:
- Airfare
- Hotel Accommodations
- Ground Transportation (Runner provided by the client or rental car company)
- Meals and Incidental Expenses
Q. What kind of deposit is needed?
A. A 50% deposit is collected upon the booking of your event date. This deposit confirms the date on the Talent’s calendar. In the event of a cancellation, the deposit will be forfeited. If a cancellation happens within 60 days of the event date, the entire fee and any travel expenses already incurred will be due.
Q. What is the process for scheduling Talent?
A.
Follow these basic steps:
- THE INITIAL INQUIRY You can either visit our website to fill out a Booking Inquiry Form, or place a call to one of our Event Specialists (ES) at 866-400-2036. Our Event Specialists are trained to help you narrow the range of choices based upon the information they gather during this phone call. Once we have become familiar with your organization and its vision, we can steer you in the right direction, send you links to online promo videos of possible Talent, provide letters of reference, and make some helpful suggestions.
- FOLLOW UP Your ES will follow up with you either via phone or email (your preference) to get your feedback of the Talent within the time period agreed upon between you and your ES. At this point, if you have an ideal Talent and date, your ES would proceed to the proposal.
- EVENT AGREEMENT Once a Talent and date is confirmed, your ES will check the calendar and confirm the Talent’s availability. We put the date of your event on hold for up to seven business days. At this time, your ES will draft an Event Agreement and send it to you via email; it will include your event specifics, Talent’s tech rider, agreed upon honorarium and payment options.
- CONFIRMATION To confirm your Talent and date, you’ll need to sign and fax the Event Agreement back to our office. At this time, we will collect a 50% deposit, either via check or credit card. Finally, you will receive an email confirmation and our booking kit in the mail with publicity materials and our Event Planning Guide.
We continue to provide our expertise to you even after the event is confirmed. You can always call our office with any questions, ideas or concerns you might have. As your event date approaches, you will be contacted by one of our Event Specialists to take care of the final agreement for your event.
- THE EVENT ITINERARY FORM One of the resources we use to communicate between you, your Talent and your ES is our online Event Itinerary Form. This lists all the technical and other specifics of your event and allows you to outline the event’s desired goals and objectives. You and your ES will be able to update the form and check for updates at any time.
- THE EVENT DETAILS FORM The information gathered from the Event Itinerary Form is extracted into the Event Details Form. You and your Talent will utilize this form, as it will list the final details for your event, such as flight and hotel information, contact phone numbers, technical requirements, details of your organization, audience demographics and other additional information specific to your event.